Letters of application for a job

 We have to write the letter of application when we need a job. The letters written for a job are formal and official but the letters of application for a job are different from those of other common official or formal letters. There are also more common features found in the official letters. For example, the following parts are common in the letters of application for a job:

a) the heading,

b) the superscription

c) the salutation,

d) the body,

e) the ending

f) the subscription,

g) the signature of the applicant and

h) the enclosures

In every application, we have to write about our education, present and previous employment, i.e. experience and references. Nowadays C.V. is necessary while writing a letter of application.

We have to maintain the following qualities of letters while writing the letters of application for a job.

a) polite, readable, clear, correct and to the point language,

b) normal length (not more than a page),

c) no boastful proclamations and self-praising sense and

d) sense of having self-confidence,

While writing the first sentence of the first paragraph, the following kinds of sentences are common ones:

a) Iam writing to apply for the position of section officer advertised

b) I wish to apply for the post of section officer in your office

c) With reference to your advertisement published in The Rising Nepal, dated 10th June 2001, for the post of section.....

d) I wish to offer myself as a candidate for the post of section officer advertised in The Rising Nepal.... e) I saw your advertisement in The Kathmandu Post stating that you are looking for a section officer for your company .....

f) In response to your advertisement....

g) I wish to offer myself as a candidate for the vacancy...

h) Having seen your advertisement published

i) I came to know through the advertisment

The letters of application for a job having three paragraphs are regarded appropriate ones regarding the number of paragraphs.

The first or introductory paragraph includes:

• Why writing

• Where and how information obtained

• The most important qualification of the applicant for the job (optional)

The second paragraph includes:

. academic qualification and experience

. determination/ promise

The last / third paragraph includes:

• formal ending

• question about something not specified

• enclosures

But this is not a hard and fast rule. Look at the following examples:

I) Letter I

26 Windmill Road,
Bristal BSZ 6DP
24 May 2001.

MS Emma Campbell,

Personal Manager,

Multimedia Design

4 Kenningten Road,

London SE 18DP

Dear Ms Campbell,

I am writing to apply for the position of assistant designer advertised in the Evening Post 23 May. Please find enclosed 1 copy of C.V.

I have a degree in Graphic Design from Anglia Polytechnic University. Since graduation, last summer I have been working for EMS Corporate Imaging on a contract basis. I have become particularly interested in interactive and multimedia work and now I wish to develop my career in that direction. I would welcome the chance to work as part of a small dynamic team where I could make a significant contribution by developing my skills yet further. I would be happy to show you a portfolio of my work I look forward to hearing from you.

Sincerely yours,


Peter Green

(From Oxford Advanced Learner's Dictionary )

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